HVAC

Part-Time CFO and Controller for HVAC Companies

Your trucks are busy. Is the money? Monthly numbers by job, by service line and by season, from a team led by a former construction CFO.

Sound Familiar?

If two or more of these sound familiar, let’s talk.

What We Do

HVAC Accounting and CFO Services

HVAC accounting is more than bookkeeping. Your company sells installs, service calls and maintenance agreements, each with its own margin, and the season decides when cash comes in. We close your books every month and give you numbers by service line, by job and by season, so you can see what’s working and plan for the slow months.

Every month

  • Books closed and reconciled on time
  • Profit by service line: installs, service and maintenance agreements
  • Job costing on install and replacement jobs
  • A 13-week cash flow forecast
  • KPIs on one page
  • A monthly meeting to walk you through the numbers

When you need it

  • An annual budget and business plan
  • Lines of credit and term loans
  • Payroll and sales tax filings
  • Cleanup of books that are behind
  • Getting ready to sell or bring in a partner
Learn more in our guide to cash flow vs profit, or see all our services.

Why It Matters

Why HVAC Numbers Are Different

An HVAC company runs three businesses under one roof: installs and replacements, service and repair calls, and maintenance agreements. Each has its own margin, and a busy month in one can hide a loss in another.
The weather sets the calendar. Summer and winter peaks bring in cash, and the shoulder seasons don’t. A forecast built around your season shows how much cash you need to carry the slow months, and when to hire, add a truck or draw on your line of credit.

What We Track for HVAC Companies

Profit by Service Line

Installs, service calls and maintenance agreements, each with its own margin.

Techs and Trucks

Revenue and gross profit per technician and per truck.

Maintenance Agreements

What your agreements bring in, how many renew and what they cost to deliver.

Seasonal Cash

A forecast that carries you through the slow months.

Results

Results for Contractors

Obtained over $10 million in lines of credit, term loans and mortgage loans for a construction company.

Meet Alan

Led by a Former Construction CFO

Alan G. Lefkowitz, CPA, founded CFO Strategies in 2009 and has more than 30 years of financial leadership experience. For over 10 years he was CFO of mid-sized construction and real estate companies, overseeing the financial performance of major New York projects, including the Yankee Stadium and the Goldman Sachs office tower. Today he and his team bring that experience to contractors who need CFO-level help without a full-time hire.

From First Call to Monthly Reporting

1. Book a Call

Tell us about your company, your software and what isn’t working.

2. Free Cash Flow Review

We look at your books, WIP and cash position and tell you what we’d fix first.

3. Cleanup and Setup

We clean up what needs fixing and set up job costing and monthly reporting.

4. Monthly Reporting

Every month you get clear reports on job profitability, WIP and cash.

We can usually start within a couple of weeks, after a short review of your books. See how it works or view our pricing.

FAQ

Frequently Asked Questions

Straight answers for HVAC company owners.

Yes. HVAC companies are among our clients, along with general contractors, subcontractors, roofers and builders.

Closing the books every month, job costing on installs, tracking service and maintenance agreement revenue, payroll and sales tax filings, and reports that show profit by service line and cash for the months ahead.

A bookkeeper records the day-to-day transactions. A controller closes the books and delivers monthly reports. A CFO uses those numbers to plan cash, growth and financing. Many HVAC companies need a controller and part-time CFO help well before they need a full-time hire.

We build a cash flow forecast around your season, so you see the slow months coming and know how much cash or credit you’ll need.

QuickBooks Online, QuickBooks Desktop, Sage 100 Contractor, Sage 300 CRE, Foundation and Sage Intacct. See what we do in each one.

Mostly remotely. In New Jersey and New York we can be in your office part of the week, or full time when the job needs it.

See Where Your HVAC Company Stands

Book a free consultation. We’ll look at your numbers and tell you what we’d fix first, with no obligation.

Get In Touch

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